Graduating? New Job? Take Your Files With You Using Google Takeout

google-take-titleWe are nearing the end of the school year. Like you didn’t already know that. One commonly asked question is how do we allow students to keep their files when they graduate or leave our school district. Similar questions are asked about when staff leave our district. Well, if their files are in Google Drive they can export them using Google Takeout.

  1. First go to Google Takeout
  2. If you are not already signed into Chrome with your FCPS account, click on the Sign In  button in the top right corner of the screen. Once you sign in, you may need to click the link above again to get to Google Takeout.
  3. Next you can select what data you want to backup. By default everything is selected.
  4. At the bottom of the screen, click Next
  5. Now you will select how you want to get your files.
  6. By default the file type will be a .zip file. The one zip file will contain all of your files from Google Apps including Drive.
  7. For the Delivery Method, I recommend the Send download link via email option
  8. Click Create Archive
  9. Depending on the amount/size of files you have the archive will take awhile to be created. You will see a progress bar on the screen
  10. Once the archive is complete, your will receive an email with the link to download it. You will also see a download button on the screen as well as the “Available until” date.
  11. The downloaded file will contain folders for the different Google apps included in the archive. It will include a file called index which will show you what files were backed up.
  12. At this point its up to you where to store the files such as a flash drive, a personal computer, or you could upload them to a personal Google account. One thing to keep in mind, you have unlimited Drive storage with your FCPS Google account. Personal accounts are not unlimited. So you may not have enough free storage to upload everything to your personal account without buying more storage space.
  1. #1 by Bryson on May 19, 2016 - 1:15 pm

    This might be useful for OneDrive Users:


  2. #2 by Bart on July 15, 2016 - 8:55 pm

    Appreciating the time and effort you put into your site and detailed information you offer.
    It’s good to come across a blog every once in a while that isn’t
    the same old rehashed material. Great read! I’ve ssaved your site andd I’m inchluding your RSS feeds to
    my Google account.

    Liked by 1 person

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